Logo Utrecht University

Handleidingen

Back
Target audience: Students

Gmail: migrate mail to Office 365 on macOS

The UU will make the transition from Gmail to Office 365 and Outlook for all students this year. This manual is meant for all current UU students who will be affected by this change. Below you will find instructions about how to transfer mail from your old Gmail address to your new inbox.

Part 1: Connect Office 365 to your Mail app
Part 2: Connect Gmail to your Mail app
Part 3: Transfer your mail

For the manual explaining how to export your date from Google drive click here: Google account: export data (Google Takeout)

  • To order to follow this manual successfully it is necessary to have Mojave 10.14 or newer as the operating system on your Mac. If you still use an older version, please update your computer before continuing with this manual.

  • Step 1

    Part 1: Connect Office 365 to your Mail app

  • Step 2

    • Open the app ‘Mail’ from the dock by using Spotlight (Cmd + Spacebar and search for ‘Mail’)
    • In the menu click ‘Mail’ and then ‘Add Account’

    (You can skip this step if you open Mail for the first time)

    Please note: make sure your operating system is up to date so you don’t run into problems while using the Mail app. If you need more information about how to update your OS, click here: https://support.apple.com/nl-nl/HT201541 .

  • Step 3

    • Select the option ‘Exchange’ in the menu and then click ‘Continue’

  • Step 4

    • Enter your name followed by your UU email address.

  • You might get prompted to enter an internal and external URL. If so, enter outlook.office365.com in both fields and continue.

  • Step 5

    • Choose ‘Sign in’ in the window that pops up

  • Step 6

    You will see a UU login window. Enter your UU email address and solis-password.

  • Step 7

    • If you see this pop-up, click ‘Accept’.

  • Step 8

    After you’ve successfully logged in, the app will ask which elements you want to synchronize. Choose  which ones you want, but at least select ‘Mail’.

    Your Office 365 account has now been successfully connected to your Mail app.

  • Step 9

    Part 2: Connect Gmail to your Mail app

  • Step 10

    Click ‘Mail’ in the menu bar and then ‘Add Account..’

  • Step 11

    Select the option ‘Google’ in the menu that pops up, then click ‘Continue’.

  • Step 12

    Choose ‘Open Safari’ in this window.

  • Step 13

    In the new Safari window you enter your UU email address and then click ‘Next’.

  • Step 14

    You will see a UU login window. Log in using your Solis-id and password.

  • Step 15

    If you get this notification, click ‘Accept’.

  • Step 16

    After you’ve successfully logged in, the application will ask which parts you wish to synchronize. At least select the option ‘Mail’.

    Your UU Gmail account has now been successfully linked to your Mail app.

  • Step 17

    Part 3: Transfer your mail

  • Step 18

    Once both mailboxes have been connected to your Mail app (this might take a while), you can start transferring your mails from Gmail to Outlook.

  • Step 19

    • If you don’t see the mailboxes, click ‘Mailboxes’
    • Extend the folder ‘Inbox’
    • Choose the folder with your email address (this is your Gmail mailbox)
    • Select all mail you want to transfer to Office 365 (cmd + A will select all mail)
    • Drag all mails from the UU Gmail folder to the Exchange folder (this is your Office 365 mailbox)
    • Repeat these steps for the ‘Sent’ and ‘Junk’ folders if you want.

  • If you want, you can remove the mailbox you don’t need from your mail app. Do this by clicking ‘Accounts’ and then selecting the account you wist to remove and clicking the – symbol.

    Then click ‘Delete’ to confirm.

     

Last modified: 6/08/2020

Back
Feedback
Was this manual helpful? Please help us improve our manuals by providing feedback!
Sending