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Target audience: Staff and Students

OneDrive for Business for Windows 10

When using a Windows 10 computer as a Utrecht University student or employee you can use Onedrive for Business. Onedrive provides 1 TB or storage per account. You can use OneDrive in the explorer, it will function the same as the ‘My Documents’ folder on your U-drive. In this manual you will find the steps on how to install OneDrive.

  • Step 1

    Click on the OneDrive icon on the right side of the task bar (it looks like two grey clouds).

  • If the OneDrive icon is not visible, click the arrow pointing upwards.

    The OneDrive icon will then become visible in the pop-up. Click the OneDrive icon.


  • Step 2

    Click “Sign in” to log in.

  • Step 3

    • Enter your @students.uu.nl or @uu.nl email address.
    • Then click “Sign in”.

  • Step 4

    This pop-up shows the folder on your PC that will be synchronized with your OneDrive folder.

    In this folder you will find the files that are on your OneDrive. The documents you save in this folder will be visible when you log on to OneDrive elsewhere. This could be on a tablet, smartphone or different laptop. The documents can also be accessed via any internet browser.

    You can do this by going to this link https://portal.office.com and then:

    • Choose OneDrive
    • Log in using your @students.uu.nl or @uu.nl email address
    • The default location for your OneDrive files is C:\Users\[your solis id]\OneDrive – University Utrecht
    • Click “Next”

  • Step 5

    This pop-up enables you to choose which files you want to synchronize to your computer.

    If this is your first time using OneDrive only the first option (Files) will be shown. The selection you make here can be changed later on.

    Select the files you want to sync and click “Next”.

  • Step 6

    You will now see several windows explaining more about how OneDrive works. You can go to the next step by clicking the arrow in the right bottom corner.

  • Step 7

    You are now almost ready to start using OneDrive.

    • Click “Open my OneDrive folder”.

  • Step 8

    This opens your local OneDrive folder in Windows Explorer. In the bottom right corner you will see a pop-up indicating that your OneDrive is being synchronized.

    This is also indicated by an icon with two blue clouds and two circular arrows. Once this process has finished you can start using OneDrive.

    Please note: You might see two OneDrive folders in your explorer. The right one is OneDrive – Universiteit Utrecht, the second folder will disappear after a restart of your computer.

  • Changing Settings

    When you are using OneDrive it is possible to change your settings. You can find the Settings in two ways.

    On the right side of the task bar you can find the OneDrive icon. If you click this, a pop-up appears. Press the three dots on the right upper hand corner en select “Settings”.

    You can also right click on the icon and then choose “Settings”.

  • Step 9

    Check out this video explaining more about uploading you data to Onedrive: Uploading to Onedrive.

Last modified: 25/08/2020

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