Office 365 for students
What are we changing and why?
This year all students at the UU will be switched from Gmail and the accompanying Google applications to Outlook and Office 365. There are two main reasons. Employees of the UU already have Solis-mail and Office 365 and by offering the same services to both students and employees, working together becomes much easier. The UU is also continuously working on improving information security and this way it is easier to keep your email secure. One of the planned safety measures is activating 2FA for all Office mailboxes as of the 13th of July. All students will get Solis-mail (based on Office 365) and access to all the Office applications.
What do I have to do?
- Read the FAQ below for more information about this change.
- Then click on the button for the operating system you use to find manuals about migrating your mail and securing all the data in your Gmail account. You will need a computer to follow the instructions.
You will then have until March 1st 2021 to make sure you have backed-up and transferred all your data out of your Google account. Read more about how to do this here: Google account: export data (Google Takeout)
For tips about working together in the new situation check out the bottom of the FAQ on this page.
You are responsible for making sure you keep all your data and mail, you will have until the first of March 2021 to export all the data out of your Google account and save it in your new account or on your own computer. On March 1st 2021 accessing your UU Google account will no longer be possible and the data connected to this account will not be accessible anymore. The data at Google will also be removed.
There are small differences in working with Office apps compared to the Google ones. For example there might be differences in layout when you open a Google Docs file in Microsoft Word. You will find more information about the different Office 365 apps here: Microsoft support.
Google account: export data (Google Takeout)
If you’ve ever chosen to keep using Gmail, you’ll need to secure your mail there. On August 1st, or sooner if you choose to, all mail will only be received in Office 365. You can read more about this under “How can I start using Office 365 before August 1st?“.
You can for example use OneDrive to easily share files with other students and your teachers. Regardless of where you save a file (Teams, OneDrive or Sharepoint) you can work on these files with multiple people at the same time.
If you use Teams, you will also find all your OneDrive files in the tab ‘Files’ in the menu on the left. This means you can easily copy files from your OneDrive to one of your teams and the other way around. Sharing files this way is fast and easy.
In Outlook you can add attachments of files saved in OneDrive, as a link and determine the permissions of this link: this means you can choose whether the receiver can only read the file or edit it as well.
For more information and instructions check out: https://solisservices.sharepoint.com/sites/office365help