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Target audience: Staff and Students

Printing on Ubuntu

This instruction guide describes how to print on your Ubuntu (version 14.10) laptop to the UU multifunctional printers.

Do you have another distro of linux, screenshots and menus may differ.

  • Please note: This instruction guide uses the so called ‘Postscript Printer Description’ (Generic PPD)’, a PPD file, for installation. This file can be downloaded from the Xerox website. Download it before you start the installion and put it, for example, on an USB-stick. This is an EXE-file. It’s also possible to extract the file using the application “Unrar” for Linux.

    Printing in Ubuntu is only available in colour (Colour queue). Black and white documents can be print without colour, but in the background the Colourqueue is being used (as well as the costs per print in colour).

    ITS doesn’t support Linux or Ubuntu.

  • Step 1

    Make sure you are in range of the wireless network eduroam. This is in most Utrecht University buildings.

    A  working walloutlet network connection (cable) will also work fine.

  • Step 2

    Open the printer menu. To do so, click on the logo of Ubuntu (‘Dash’) in the upper left corner.

    Type “print”, and dubble click on the print icon below.

  • Step 3

    Click “Add”.

  • Step 4

    On the left, select “Windows Printer via SAMBA”. Enter the following info:

    • smb://print.uu.nl/colour
    • Select ‘Set authentication details now’
    • At Username, enter: soliscom.uu.nl/<Solis-id> *
    • At Password, your Solis password.

    * For example: soliscom.uu.nl\1234567

    Click “Forward”. The “Verify” option doesn’t work.

    Is “Windows printer via Samba” not on the list? Please read the tips at the end of this instruction guide.

    Note: the screenshot on the left has expired.

  • Step 5

    Select “Provide PPD file” (1).

    Browse (2) to the location of the PPD-file (for example your USB stick), and select it.

    Click “Forward” (3).

  • Step 6

    Enter the name you want to give to the printer.

    Click “Apply”.

  • Step 7

    Right click on the printer you have installed and select “Properties”.

  • Step 8

    Select “Printer Options” on the left. Check if the settings are configured as displayed here.

    Select at Paper Tray “Tray 4”
    Select at Media Size: “A4”
    Select “2 Sided Print”

    Please note: when tray 4 is empty, the document will not be printed. You will have to manually select another tray. It is not possible to select ‘auto select tray’.

  • Step 9

    When you make use of LibreOffice, you may receive error messages during printing. To solve this, follow this step;

    • Open LibreOffice Writer
    • Go to Tools > Options > LibreOffice > Print
    • Check if “PDF as standard Print Job Format” is checked and click “OK”.

  • Then your Ubuntu installation might not be complete. Additional packages or services have to be installed. Try one of the following commands in terminal (go to ‘Dash’ and typ “Terminal”) and try again after a reboot.
    “sudo apt-get install smbclient”
    “sudo apt-get install samba”
    “sudo apt-get install gksu”

    The model multifunctionals at Utrecht University is Xerox WorkCentre 7855 with build-in controller, 5 trays.

    For other problems, we advise to consult a colleague or student. ITS doesn’t support Ubuntu or other Linux distributions. You may also check forums on the internet for a specific problem.

Last modified: 19/02/2020

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