Outlook: Transfer email from archive to mailbox
Email can be archived using a data file in a .pst format. This manual explains how you can transfer these data files back to your mailbox. This will clear space on your U- and O-drive for other data. Doing this is especially relevant for people who have migrated to mail in the Cloud, since this increases your mailbox quota to 100 Gb.
If you have already linked a .pst file you can continue to step 7.
Go to “File” in the top left corner.
Click the “Account Settings” button and choose “Account Settings”.
Go to the tab “Data Files” and click “Add…”.
Browse to the folder where the .pst file is located, select it and click “Ok”.
The file should now show up in the “Data Files” list. You can click “Close” to close this window.
Scroll down in the Outlook folder list on the left. The Archive should be at the bottom of the list. Click the triangle icon to expand the folder.
Right click the folder you want to copy to your mailbox and select “Copy Folder”.
Select a folder to copy the archive folder to and press “Ok”.
When you have successfully linked your archive to your mailbox you can remove the original data file from it’s location on the U- or O-drive.
If you want to remove the .pst data file from your Outlook mailbox you can start by following step 2 and 3 from this manual, after which you select the tab “Data files” where you select the file you want to remove and click on “Remove”.
Last modified: 6/09/2019