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Whiteboard: installation and FAQ

This manual describes how to install and use Microsoft Whiteboard. MS Whiteboard is a tool with digital whiteboard functionality meant for group use. For example, to work together during a brainstorm session.

You can use MS Whiteboard as an application on your (Windows) computer or directly within a MS Teams meeting. MS Whiteboard is part of Office 365.

Installation on a (Windows) computer

You can install MS Whiteboard directly from the Software center on your UU computer (step 1) or from the Microsoft Store (step 2). The use of this Whiteboard application is free.

  • Step 1

    • Go to the Software Center and search for ‘Whiteboard’.
    • Click ‘install’ to start installing MS Whiteboard. You will be redirected to the Microsoft Store.

  • Step 2

    • Then click ‘Get’.

  • Step 3

    • Click ‘No, thanks’ in the pop up

    Whiteboard is now installed, click ‘Launch’ to start the application and then click ‘Accept’ at the Licence and Terms agreement.

  • Whiteboard FAQ

    To use MS Whiteboard you need to be logged in with your university employee or student account.

    If you’re using a university computer you will automatically be logged in. In other situations you will need to log in using your UU email address and Solis-password.

    1. Click on the ‘Share’ button during a Teams meeting (the icon with the downward pointing arrow) and select ‘Whiteboard’.
    2. All participants in this Teams meeting have access to this Whiteboard. It depends on the chose option whether the participants can edit or only view the whiteboard (‘read-only’ status). Check out this page for more information: Microsoft help page.
    3. If the Whiteboard application is installed on your computer (only for Windows) you can open this application from the Teams meeting by clicking ‘open in app’ and then ‘open app’. The Whiteboard app for Windows has more functionality than the online version in Teams and we therefor recommend to use this option if possible.

    All your Whiteboards will be saved in your own university employee or student account. You can find your whiteboard in several ways:

    In the Whiteboard application:

    1. Open the app on your computer
    2. In the first window you will see an overview of all whiteboards, these include all the whiteboards created during a Teams meeting.
    3. When making a whiteboard, click on the ‘Back’ arrow to go back to the overview

    In a Teams meeting:

    1. Go the Microsoft Teams calendar
    2. Open the relevant meeting and go to the tab ‘Whiteboard’


    All participants of the Teams meeting have access to this whiteboard. The whiteboard will be available as soon as a Teams meeting is created, and can be used before the start of the meeting.

    In Microsoft Whiteboard click on the buttons (left) ‘Invite’ and then type the name of the person you want to share it with. Click on ‘Invite’ again.

    Please note: It is not (yet) possible to share Whiteboards with guest users.

    Yes, for Mac users the web version of Whiteboard is available. This can be use in the Teams application or in a web browser.

    The online version (web browser) offers less functionality than the Whiteboard application.

    For more information about the differences check out this Microsoft site.

Last modified: 12/11/2020

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