Outlook: share calendars
In this manual you will read how to:
Part A: add a colleague’s calendar to your own Outlook
Part B: share your calendar with someone else in Outlook
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Part A: add a colleague’s calendar to your own Outlook
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Step 1
- Make sure you are signed in on Outlook with your Solis-mail (this can be done on a Solis computer or a private computer)
- Start Outlook.
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Step 2
Click on “Calendar” at the bottom left.
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Step 3
- Click on “Add Calendar” at the top right of the ribbon in the Start.
- Click on “From Address Book …”
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Step 4
Outlook’s address book will now open.
- At the top, type the last name of the person you want to add the calendar to
- Double-click on the name
- Then click on “OK”
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Step 5
The other person’s calendar has now been added to your own Outlook.
Do you see nothing with this person, or just “Busy”? Then the person in question has not yet given you access rights to view his or her calendar. In Part B below you can read how the other person can grant rights.
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Part B: share your calendar with someone else in Outlook 2016
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Step 6
- Make sure you are signed in on Outlook with your Solis-mail (this can be done on a Solis computer or a private computer)
- Start Outlook
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Step 7
Click on “Calendar” at the bottom left.
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Step 8
Click “Share Calendar” at the top right of the ribbon.
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Step 9
Under the Permissions tab you can see the people who can view your calendar.
Click the “Add” button to add someone who can view and / or manage your calendar.
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Step 10
Outlook’s address book will now open.
- At the top, type the last name of the person you want to authorize
- Then double-click the correct name in the list below
- The name will now also appear at the bottom
- Then click on “OK”
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Step 11
Then select the permissions you want to give the person.
Read: select what people can see in your calendar.
- Free / Busy time: the person only sees whether you are busy or free (no details)
- Free / Busy time, subject, location: the person sees all the details of your appointments
Write: select what people can change themselves in your calendar (creating appointments, changing appointments, etc.).
When you are done, press “OK”.
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Step 12
Your calendar is now shared with the other person.
Last modified: 26/05/2021