Logo Utrecht University

Back
Target audience: Staff

SCEM: UU smartphone (iOS)

In order to use your mobile phone or tablet to access UU Office apps (Outlook, Teams, OneDrive, Word, etc.) and your UU data you will have to install the Company portal app.

Your phone or tablet has to be:

  • A recent iOS version (13 or higher)
  • Set up with a 6 digit pincode
  • Protected with 2FA

The UU sees these apps as business apps, these will be affected by the restrictions below:

  1. Microsoft Outlook
  2. Microsoft OneDrive
  3. Microsoft Word
  4. Microsoft Excel
  5. Microsoft OneNote
  6. Microsoft Powerpoint
  7. Microsoft Sharepoint
  8. Microsoft Edge
  9. NetIQ
  10. Microsoft Authenticator
  11. Adobe Reader
  12. Microsoft To-Do

RESTRICTIONS

The following conditions and restrictions apply to devices with an Apple iOS operating system:

  • The copying, (cutting/pasting) of business data to personal apps is not possible;
  • The copying, (cutting/pasting) of business data between business apps is always possible;
  • The saving of business documents is only possible in Microsoft Onedrive or Sharepoint;
  • The saving of business documents on your own phone or tablet is not possible;
  • After 30 minutes (of not using a business app) the PIN will have to be entered again to be able to open business apps.

If you’ve already installed Office 365 apps to reach business data (like your UU-mail), those apps won’t be able to reach UU-data after the installation of Intune. After this you will use the apps that are installed via Intune. This changes itself after the installation.

Please note: This manual was made with iOS 14 and the screenshots may differ from other versions of iOS.

  • To follow this manual any further, a 2FA app has to be installed. For more information about 2FA, see:  https://intranet.uu.nl/en/2fa.

  • Step 1

    To start, you will need the Intune Company Portal app. You can download it from the Appstore:

    • Open the Apple Store and look for the app Intune Company portal.
    • Download the application.
    • Open the app after it’s installed.

  • Step 2

    • Fill in your @uu.nl e-mail address and click “Next”.
    • You will be redirected to the UU login page.

  • Step 3

    • Give your password which is associated with your @uu.nl mail address and press “Continue”.
    • The 2FA app will automatically launch for authentication.
    • Authenticate the app.

  • Step 4

    After the authentication you will be asked to accept the Terms and conditions. Read them, and then press “Accept”.

  • Step 5

    • Press “Ok”

  • Step 6

    • Press “Allow”

  • Step 7

    • Press “begin”

  • Step 8

    • Press “Next”

  • Step 9

    Press “Next”

  • Step 10

    • Press “Allow”

  • Step 11

    • Press “Close”

  • Step 12

    • Press “Next”

  • Step 13

    • Press “Next”.

  • Step 14

    To complete the installation, the management profile has to be manually configured. The next steps will describe how to do this.

    • Close this screen with the home button.

  • Step 15

    • Go to “Settings” within the app
    • Select “profile download”

  • Step 16

    Press “Install” in the top right.

  • Step 17

    • Press “Install” again.

  • Step 18

    • Select “Trust”

  • Step 19

    • Press “Done” in the top right.

  • Step 20

    • The certificate has been installed.
    • Close this screen with the Home button.
    • Start the Intune Company Portal app again.

  • Step 21

    • Multiple apps will automatically be installed.
    • Press “Install” if you’re asked to install one of the apps.

    After the installation, you will see the screen on the left.

    • Press ‘Ready’.

  • Step 22

    You’re now in the screen with location services again.

    • Close this screen with the home button.

  • Step 23

    You should now see that all apps are being installed.

  • Step 24

    When all the apps have been installed, the Intune Company Portal will be correctly configured.

Last modified: 2/06/2022

Back
Feedback
Was this manual helpful? Please help us improve our manuals by providing feedback!
Sending