Traintool

• Step 1

  1. Introduction Traintool (What Traintool has to offer)

  • Traintool is an online tool in which students can practice communication skills through role play.
  • Students can rehearse job interviews or coaching dialogues.
  • Theory and examples will be shown to students.
  • Students can try the role plays themselves, and their reactions will be filmed.
  • Students can view their filmed reactions before handing them in.
  • If satisfied, students can submit their reactions for feedback; if not, they can try again.
  • This manual offers an introduction to using Traintool and can be used as a reference when using the tool.

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  Step 2

  2. Login and Obtaining Rights

  1. Teachers and students from UU can log in with their Solis-ID at Traintool.
  2. Without rights, it is not possible to see anything yet.
  3. To obtain rights, fill in the information form for tools.

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• Step 3

  3. Let’s Start!

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  Step 4

  3.1 Creating Programs

  1. After logging in, you will enter the dashboard.
  2. As an admin, you can create a program:
     1. Click on ‘programs’ in the blue field above.
     2. In the right corner, click on the blue/white square with ‘create program’.
     3. Give the new program a title and select the right language.

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• 

  Step 5

  3.1.1 Adjusting Promo, Introduction, and Conclusion

   

  Promo: A promo is a short explanation. Adding a promo lets participants know what they’re getting into when they accept the program invitation. Introduction: The introduction provides an overview and context for the program. It sets the stage for what participants will learn and experience throughout the program. Conclusion: The conclusion wraps up the program, summarizing the key points and learnings. It provides a sense of closure and often includes final thoughts or next steps for participants.

   

  1. Move your mouse to the text you want to alter.
  2. For example, to adjust the promo text, go to promo and write the new text.
  3. When editing a description text, you can also add videos and images.

   

  

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• 

  Step 6

  3.1.2 Creating Practices

  1. Traintool will set up a general program that you can adjust.
  2. Alter the number of practices by adding them using the plus sign above ‘Conclusion’.
  3. Adjust the introduction, exercises, and conclusion.
  4. Upload images, videos, and criteria.
  5. Click on the blue ‘Practice’ heading to manage general data like the title, grading, and deadline.
  6. Click ‘preview’ in the upper right corner to see what students will see.

   

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  Set deadlines using the starting date of the whole exercise as the baseline. – Week 1 is the week of the starting date, week 2 the week after, and so on. – Specify the days, e.g., if the starting date is Monday, January 8th, a deadline on week 2, day 3 would be Wednesday, January 17th. – You will see these dates if you set the ‘Set example start date’ to the students’ starting date. A green section will show the start date and deadline.

• Step 7

  3.1.3 Different Purposes

  1. When creating a practice, you can select three different purposes:
     1. Practice: Trainees get theory and unlimited practice without scoring. They can share recordings with friends/coaches.
     2. Test: Determines the skill level of a trainee with limited attempts per Role Play. Trainees see a clear indication that the Role Play is part of a test.
     3. Live: Indicates live activities such as training days, workshops, or coach calls.

   

  Selecting different purposes will give different setting options to choose from.

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  Step 8

  3.2 Adding Trainees

  1. Click on the ‘Trainees’ tab.
  2. Click on the ‘Add trainees’ button.
  3. Fill in the email addresses of the students, divided by commas.
  4. Alternatively, add trainees by a public link in ‘Settings’. Save it, and a link will appear which you can send to trainees.

   

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  Note: Trainees will be automatically put in group 1. Assign them to the right group and select the correct language.

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  Step 9

  3.3 Sending Invites by Email

  1. Students will not be able to start immediately after being added.
  2. Start the trainees:
     1. Go to the ‘trainees’ tab.
     2. Check the boxes in front of their names (select all by clicking the top box).
     3. Click on the green ‘start trainees’ box.
     4. Indicate the date in the pop-up.
     5. A blue box will appear with ‘start trainees’; click it.
  3. Students will then receive an invitation.

  

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• Step 10

  3.4 Assigning Coaches

  1. Once you add the participants, they can be found under ‘trainees’.
  2. Select the right participants (like when you started them).
  3. Click on ‘assign coach’.
  4. In the pop-up, type the coach’s name.

   

  Click on the name and ‘assign coach’ (blue box below).

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  Step 11

  3.5 Following Progress

  1. Click ‘Reports’ to view the overview of trainee activity and status.
  2. Scroll down to see a list of all trainees with their progress.
  3. Click ‘Export as .xls’ to create an Excel file with all information.

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• 

  Step 12

  3.6 Archiving Program:

  1. Enter the program you want to archive.
     
  2. Click ‘More’
  3. Click ‘Archive’
  4. The program will become inactive and can be found within the ‘Archived’ tab.

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• 

  Step 13

  3.7 Feedback

  • Trainees can give peer feedback during practice weeks.
  • This option is on by default but can be changed in the ‘settings’ tab

  How to…

  1. Set a minimum for peer feedback given and received.
  2. Set a limit for students to request feedback from a coach.
  3. In the ‘Peer feedback’ tab, find information such as the number of role plays for which trainees have requested or received feedback.

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• 

  Contact

  For questions or support with Traintool:

  • Teaching support: Monday to Friday, 8.30 am – 5.00 pm
  • Telephone: 030 253 2197
  • Email: teachingsupport@uu.nl
  • Website: Centre for Academic Teaching

Last modified: 24/07/2024