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Teams: chat and work together

Teams is a Microsoft application you can use to work together, chat with colleagues and  share files. Everyone at the UU with an Office 365 account has access to this application. Check out this introduction video and this information flyer to learn more about the possibilities and functionalities of Teams.

This manual explains how to install Teams and use some of the basic functionality.

  • Step 1

    Teams is installed on all UU Windows 10 computer by default. Is this not the case? Then make use of the web version or download the desktop version from there.

  • Step 2

    • Click the icon in the bottom left to download the desktop application

  • You can also download Teams via this link: https://teams.microsoft.com/downloads.

  • Step 3

    You might get this error message when you are installing Teams or using it for the first time.

    • Click ‘Cancel’
    • Teams will install/start up as normal and with complete functionality

  • Step 4

    • You will find the desktop version of Teams in your start menu.
    • Use your UU email address and solis password to log in when prompted

     

  • Go to the option ‘Chat’ in the menu on the left. Once you’re there you can click on the icon in the top right to start a new chat. You can invite one or more people in the same chat.

    For more information about using the chat function see this instruction: chatting with Teams.

    In a Teams channel you can start a new message by clicking in the text field at the bottom of the channel.

    If you need to use more formatting options, you can click on the icon with an A and a pencil:

    To reply to an existing message in a Teams channel, click on ‘reply’ at the bottom of any message.

    For more information see: create a new post.

    In the bottom left of Teams click on   Join or create a Team . Then choose the option  Create team .You can then choose the type of team you want to create.

     

    Follow the prompts and fill in the required information.

    When you open a Team or select it, the icon in the top right will tell you the privacy setting of this team (see image below). ‘Organization’  means that the content of such a team is available to all UU employees and students. ‘Team’ means that the content of such a team is available only to the owners and members of the team.

    If you want to change this setting, follow the steps below:

    • In Teams,on the left hand side in the vertical menu click on ‘Teams.
    • Click on the team whose privacy settings you want to change
    • Click on the three dots behind the team name.
    • Click on ‘Edit team’.
    • Below the description you see the current privacy settings. If the team is public you’ll also see ‘Public’ as value. Click on the current value and change it to ‘Private’
    • In the popup you click on ‘Update’ to save the new privacy settings.
    • In Teams the new privacy settings are applied immediately.

    Beware! For saving videos Teams is making use of another service named Stream. It can take up to one or two hours before the new privacy settings are also applied over here.

    If you are the Team owner you can add people to your Team straight away. When you are not the owner, you can still add people, but the owner will have to approve the request. The Team owner automatically receives a notification of this request.

    First click on the three dots next to the team name. Then choose ‘Manage team’.

    Then you can click ‘Add member’ and enter the email address of the person you wish to add.
    To change the rights a person has in the Team go to ‘Role’ and give them the role they need.

    Teams can be used to organize meetings with your colleagues. The manual Instructions for meetings via Teams describes in detail how to start and participate in meetings.

Last modified: 24/08/2020

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